NOTICE OF A MEETING OF NORTHILL PARISH COUNCIL
This meeting may be recorded/filmed
Dear Sir/Madam
Notice is hereby given the Annual Meeting of Northill Parish Council will be held via a Zoom conference call (meeting ID 534-306-6108 password 112233) on Thursday 6th May 2021 at 7.30pm. All members of this Council are hereby summoned to attend for the purpose of considering and resolving upon the business to be transacted at the Meeting as set out hereunder:
Dated this 30th day of April 2021.
Lesley Rowe
Clerk
AGENDA
1. Election of Chair/Vice Chair – Declaration of Acceptance of Office to be signed.
2. To receive apologies for absence.
3. To receive declarations of interest from councillors on items on the agenda that have not previously been registered.
3.1 To receive any written requests for dispensations for disclosable pecuniary interests.
3.2 To grant any requests for dispensations as appropriate.
4. Open forum for 10 minutes to allow members of the press and public to speak on any open agenda item.
5. To review committee structure and terms of reference
5.1 To elect members for Planning and Finance and General Purposes and Grievance Committees and Allotments, P3, Accommodation Track, Redgate and Emergency Planning working parties. Representative on Broom Quarry Liaison Group. Newsletter Editors.
5.2 To elect representatives on Ickwell Village Hall Committee and Northill Village Hall Committee.
5.3 To elect trustees to Harvey Cottages Charity and Northill Parochial Charities.
6. To note minutes/reports from committees/working groups
6.1 Finance & General Purposes – 8th April 2021.
6.2 Community Led Housing meeting – 27th April 2021.
7. Central Bedfordshire Council
7.1 CBC are seeking residents’ views on the future installations of EV charge points.
8.1 Accounts to be approved.
8.2 To approve the Internal Auditor’s report for the financial year 2020/21.
8.3 To approve: (a) Annual Governance Statement (b) Accounting Statement and (c) Annual Governance and Accountability Return for the financial year ending 31st March 2021.
8.4 To consider when to set the date for the exercise of public rights.
8.5 To approve annual subscriptions for 2021/22.
8.6 To approve the continuation of payment of direct debits to EON for streetlighting electricity and Anglian Water (WAVE) for water at the cemeteries for the next 2 years.
8.7 To consider whether some of the ear marked money for elections be vied back into General Reserves.
9.1 To review Standing Orders, Financial regulations, Code of Conduct and the following policies – Complaints Procedure; Equal Opportunities Policy; Freedom of Information Policy; Health and Safety Policy; Large Scale Planning Applications Policy; Data retention and Disposal Policy; Email Contact Privacy Notice; Information and Data Protection Policy; Public, Press and Media Policy; Retention of Documents Appendix; Training and Development Policy; Purchase of Exclusive Rights Privacy Notice; Tree Policy; Statement of Intent as to Community Engagement; Grant Awarding Policy; Safeguarding Policy.
9.2 To review the Action Plan 2021/22.
10. Parish Matters
10.1 An update on the Woodland play area.
10.2 To consider the management of the allotments at The Pound development.
10.3 To consider the restoration of the Lychgate.
10.4 To consider removing the stile in St Mary’s Churchyard and replacing it with a single gate.
11 Information and communications
11.1 General correspondence for circulation – CPRE Members Guide 2021; CPRE Fieldwork Spring 2021; Countryside Voices Spring 2021.
11.2 Correspondence from the Chair of the Board of Governors at Northill Lower School regarding road safety issues.
11.3 Proposed Temporary Road Closure – Thorncote Road, Hatch
12. Staff and Councillor matters.
12.1 The return to physical meetings.
12.2 To consider holding an additional Parish Council meeting in June.
13. Items for the next agenda
14. Date of next meeting – Thursday 22nd July 2021.
15. To note: – closure of meeting.
Members of the press and public are invited to the conference call of the meeting but are not permitted to speak outside the open forum unless invited to do so by the Chairman.
To join the Video meeting from a PC, Smartphone or tablet, either launch the Zoom App, or type ‘www.zoom.us’ into your browser. When prompted enter the Meeting ID and Password.
To join from your phone in Audio mode only, dial 0203 481 5237 and enter the Meeting ID and Password when prompted. If you can’t get through on this number then there is an alternative number 0203 481 5240.
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