NOTICE OF A MEETING OF NORTHILL PARISH COUNCIL
This meeting may be recorded/filmed
Dear Sir/Madam
Notice is hereby given the Annual Meeting of Northill Parish Council will be held at Methodist Church Hall, Upper Caldecote on Thursday 30th May 2024 at 7.30pm. All members of this Council are hereby summoned to attend for the purpose of considering and resolving upon the business to be transacted at the Meeting as set out hereunder:
Dated this 23rd day of May 2024.
Lesley Rowe
Clerk
AGENDA
1. Election of Chair/Vice Chair – Declaration of Acceptance of Office to be signed.
2. To receive apologies for absence.
3. To receive declarations of interest from councillors on items on the agenda that have not previously been registered.
3.1 To receive any written requests for dispensations for disclosable pecuniary interests.
3.2 To grant any requests for dispensations as appropriate.
4. To approve the minutes of the meeting held on the 25th April 2024.
5. To receive updates on resolutions from the last meeting (Clerk).
6. Open forum for 10 minutes to allow members of the press and public to speak on any open agenda item.
7.1 Police reports April 2024.
7.2 Speed Watch update.
8. To review committee structure and terms of reference.
8.1 To elect members for Planning and Finance and General Purposes and Grievance Committees and Allotments, P3/Redgate, Accommodation Track, Emergency Planning and Church Rooms working parties. Representative on Broom Quarry Liaison Group. Newsletter Editors.
8.2 To elect representatives on Ickwell Village Hall Committee and Northill Village Hall Committee.
9. To note minutes/reports from committees/working groups
9.1 Planning – 7th May 2024.
10. Central Bedfordshire Council
10.1 To receive a report from CBC Councillor P Daniels.
10.2 To consider NPC’s response to the Local Transport Plan
11 Finance
11.1 Accounts to be approved.
11.2 To consider purchasing wi-fi for council use at meetings.
11.3 To approve the Internal Auditor’s report for the financial year 2023/24.
11.4 To approve: (a) Annual Governance Statement (b) Accounting Statement and (c) Annual Governance and Accountability Return for the financial year ending 31st March 2024.
11.5 To consider when to set the date for the exercise of public rights.
11.6 To approve annual subscriptions for 2024/25.
11.7 To consider putting a trellis on the flower box.
12 To approve the Standing Orders, Financial regulations, Code of Conduct and policies as recommended by the Finance & General Purposes Committee. (All documents can be found on the website). Please note that some new Financial Regulations have been issued by NALC, these will be reviewed by the Finance & General Purposes Committee before being submitted to full council for adoption.
13. Parish Matters
13.1 Ickwell Green a) Annual maintenance of the accommodation track; b) An update from CBC regarding the watercourse; c) To consider when to remove the Mistletoe from the large tree on Ickwell Green; d) To consider details of the book exchange point; e). To consider a request to use The Green for 3 classic car meets.
13.2 Caldecote Church Rooms.
13.3 Allotments a) An update; b) To consider purchasing the storage container for the allotments.
13.4 Update on entrance gates to the villages.
13.5 An update on the A1 crossing.
13.6 An update on the 20mph outside Northill CE Academy.
13.7 Update on flooding issues in the parish including Thorncote Green pond.
13.8 To consider the aspirations of the Neighbourhood Plan.
13.9 Thorncote Road safety concerns in the non 30mph limit and within the 30mph limit at Thorncote Green and Hatch.
13.10 Christmas lights.
13.11 Warden Road bank.
13.12 To consider a request for a dog bin on Biggleswade Road near to the A1 end.
13.13 Volunteers needed for watering the new trees planted in the parish.
14 Information and communications
14.1 General correspondence for circulation: Clerks & Councils Direct May 2024; The Clerk May 2024.
15. Staff and Councillor matters.
15.1 Items for the next newsletter.
15.2 Correspondence from Richard Fuller MP regarding the letter to him from NPC about Neighbourhood Plans.
15.3 To consider when to dispose of the Remembrance Wreaths from the War Memorial.
16. a) Proposed Temporary Road Closure – St Johns Road, Moggerhanger; b) Proposed Temporary Road Closure – Warden Road, Ickwell.
17. Items for the next agenda
18. To resolve that under Section 1 of the Public Bodies (Admissions to Meetings) Act and in view of the confidential nature of business about to be transacted, it is advisable in the public interest that the press and public be temporarily excluded, and they are instructed to withdraw whilst matters pertaining to item 19 are discussed.
19. Item in closed session.
a) Correspondence regarding easement G.
b) Staffing matters.
20. Date of next meeting – Thursday 18th July 2024.
21. To note: – closure of meeting.